Fleet Manager Job Details Near Naples, FL

Summary

The Fleet Manager is responsible for the entire life cycle of all vehicles within the company’s fleet, managing acquisition and preparation, repairs & maintenance, and ultimate release/lease termination/disposition. The Fleet manager must be extremely conscientious of the need to deliver constantly improving quality and efficiencies within the overall Fleet Management strategy. The Fleet Manager plays a vital role in executing the company’s driving safety policy, providing a variety of reporting on driver performance and history.

Minimum Requirements

Must have a valid US Driver’s License with satisfactory driving record
Minimum 2 years’ experience in a professional office environment
2+ years’ experience working with vendors, developing and analyzing reports, or optimizing broad use processes required
2+ years’ experience managing fleet vehicles strongly preferred
Bachelor’s Degree a plus
This is an in-office role located in Naples, FL, accommodations can be made due to COVID in the short term

Essential Functions

Actively manage fleet volume levels, communicating with Operations and Fleet Leasing providers constantly to ensure levels are in line with hiring and replacement needs
Manage Vehicle Pipeline Management reporting, keeping accurate, real time data sets on vehicle status, expected deliveries, and supply chain issues
Ensure repair & maintenance is performed regularly, timely, and cost effectively
Coordinate and ensure all pre-rollout vehicle preparation is done timely and to company specifications (graphics, shelving, telematics, Truce devices, governors, cameras, etc.)
Liaise with all Fleet partners, ensuring on time, quality work is being performed; communicating to management immediately when deadlines or quality fails
Take ownership of all vehicle incident/accident management, ensuring protocols are followed and insurance/repair partners are always up to speed
Provide regular and ad-hoc reporting on driver telematic performance, past due vehicle maintenances, recall information, and related safety data
Ensure all vehicles are properly equipped with current tags, registrations, toll devices, fleet cards, etc.
Ensure driving lists, MVR reporting, insurance eligibility, and related data processing is performed timely and accurately
Hold vendors consistently accountable for work or deliveries that are substandard, defective, not to specification, or late
Proactively and concisely source new vendor relationships that can enhance vendor performance, efficiency, and cost savings

Competencies

Excellent Problem-solving skills
Ability to make quick, cogent decisions in time sensitive situations
Highly independent thinking with stellar judgement
Cost conscious, with an aggressive mentality of on time quality
Mechanical aptitude and a desire to learn

Supervisory Responsibility

This position does not supervise personnel.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Occasional work outdoors, around and inside company vehicles.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Occasional walking the facility to inspect or verify location of vehicles. Employee should be able to lift up to 30 pounds.

Position Type/Expected Hours of Work

This is a full-time position. Days and office hours of work are Monday through Friday, 6:30 a.m. to 4:30 p.m. Evening and weekend hours are required based on the needs of the organization.

Travel

Travel to various worksites, vendors and vehicle locations is required.